Managing family travel on a budget

There are a lot of misconceptions about family travel out there these days. One of the biggies: That traveling with kids is expensive.

Sure, fundamentally, going on vacation as a family of three or four or five is going to cost you more than going on vacation as a “family” of two. But it doesn’t have to be much more expensive. At least not if you do it right.

A friend recently interviewed me on this subject for a story she was writing for a major international bank. During the interview (which, by the way, I did from a car parked outside L’s school), I gave her eight tips for managing family travel on a budget. Here, in no particular order, are the five best pieces of advice I shared.

Bundle

Travel is a lot cheaper when you book airplane and hotel (and sometimes even rental car and activities) at the same time. This is a mantra at one of my biggest clients, Expedia. It’s also truth. We go to Maui every year with the girls, and the same trip with the same flights and same hotel in different years cost us more than $500 less when we booked through an online travel agent. According to recent data from Expedia, bundling for travel this coming summer can save you some serious cash—travelers looking to travel to San Diego, Seattle, Maui, and Las Vegas can save more than 25 percent by booking flight and hotel together. If you don’t believe me, do a search before your next flight and prepare to be amazed.

Think vacation rentals over hotels

Whenever we travel as a clan, we often prefer vacation rentals to hotels. We make this choice for two main reasons: 1) Rentals usually give us more space to spread out, and 2) When you amortize the total cost of a rental over the number of nights you’ll stay, the rental option usually is cheaper. Obviously when you’re thinking about which decisions can save you money, No. 2 is a critical choice. We’ve stayed in VRBO and HomeAway properties that have averaged out to less than one half per night of their hotel room equivalents. If you’re as lucky as we were, that’s a whole lot of money you’d be able to put back into the vacation fund.

(Side note: For our upcoming trip to New York, we found an apart-hotel—a hotel comprised of furnished two-bedroom apartments. It’s called Q&A, and I’ll be blogging about it quite a bit in the coming weeks.)

Picnic lunch with two of my three favorite humans. #sistergram #BabyG #LittleR

A photo posted by Matt Villano (@mattvillano) on

Eat in

Food is one of the biggest expenses when you’re traveling—with or without kids. Instead of dropping $70-$100 every meal by eating out, consider spending $200 or $250 on groceries once, then cook your own food. Naturally this strategy requires you to have accommodations with at least an efficiency kitchen. It also requires you to suspend your innate desires to spend every meal at the most delicious restaurant in town. In the end, consider this: We estimate we save between $750 and $1,000 on every major vacation (in our family, that means vacations of two weeks or longer) during which we prepare our own sustenance.

Put a cap on souvenirs

Especially if you’ve got multiple kids, expenditures on souvenirs can add up quickly. In our family, we combat this threat in two ways. For starters, we put a dollar-amount cap on souvenirs for each child. The cap is the same for each girl, and we tell the kids what the cap is, so they know exactly how much each souvenir would eat into their budget. Second, we turn the process into math practice. Instead of managing calculations on our own, Powerwoman and I have L balance the books for her and her sisters, subtracting each expenditure from the overall budget for each girl. Everybody wins in this scenario—L loves the homework and we love not having to worry about keeping tabs on who has what left in her account.

Leverage the lapchild

Most airplanes have rules regarding children ages 2 and under—technically these travelers don’t need their own tickets and can spend the duration of any flight on mom’s or dad’s lap. Flight attendants call these passengers “lapchildren,” which is one of the most disgusting words of our time. Still, by leveraging the lapchild, you can save one full airplane fare. I know what you’re thinking—once your kid starts walking, there’s no way you can stomach having him or her on your lap for an entire flight. My advice? Suck it up and milk the lapchild rule for every cent until that kid turns 3. You can’t cash in on this one forever.

Obviously this list could go on and on. What are your suggestions for managing family travel on a budget? What would you add to this list?

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